Tags: ancestors, Carnival of Genealogy, conservator, contingency plan, famiglia, family, family history, family research, filing, genealogy, Italy, Itri, love of family, memories, organizing, photographs, research
I took off a bit of time from writing to concentrate on family and some changes we are experiencing along with some test of family loyalties through some trying times. Thankfully love for each other has triumphed in every situation we faced. During this time we have each in our own way found what matters most to us. We have each come to the realization that even as we face anger and or disappointment in one another, we can still know overwhelming love and loyalty and even respect for each other. My treasure chest is full of love for all my family and memories of all the special moments we have shared, the tears, laughter, hurts, and joys. This time has made us grow closer and more committed than ever to each other. As a parent I have been touched by the depth of feeling my sons have shown one another as they have grown. Valentino and I are proud parents as we watch each son make the decisions for where their place is to be in life. We can rest assured our sons will never lose their bonds to one another whether we are here to guide them or not. Rather now we can see that even as they may or may not agree with all decisions the others make, they support one another through good and bad ready to offer a lending hand when needed or just an ear to listen.
In the midst of this we also have been enjoying the visit of a family member from overseas. I personally had not seen this person since he was a young boy of about four or five years old. My sons had never met him. When we first met, there was instant love. I was enthralled with his precious smile and his sparkling dark eyes. I just knew our own children (not yet born) would share those same wonderful handsome good looks! Sure enough – they did! And still do! We met our nephew at the airport and immediately we recognized him in the crowd at the same instant he connected with us. The years melted away and once again the smile and dark sparkling eyes dazzled us. Now however that sweet boy is a handsome charming 6 foot plus professor. His personality fit right in to our family mix easily. His quiet strength has been a plus to us as well as his humor. He is an outsider willing to listen and not judge but he is also a beloved family member who is respected and treasured! We are his chance to practice and polish his English as my sons and I practice our broken Italian. For our granddaughters he is the charming gentleman who has captured all of their hearts. I have warned his mother I am going to find it very difficult to return him back home to her! I suspect his uncle is going to find it even more difficult than I will!
One enticing fact is that he shares a deep love of family history. His long term plans include writing about a particular part of the family history. He began to talk about the trials and dead-ends of attempting to find information on the distant relatives. He knew I had already written of more recent family and he also knew I had worked on the family genealogy. What he didn’t know was how much more information I had accumulated in the last few years. As I began bringing out workbook after workbook and file after file, he was in amazement over all the information laid out. It covered the entire pool table – and filled many folders on my laptop! But the best part was that suddenly I was being forced to do what should have been done already. And if he wasn’t enough encouragement a phone call from another relative in Rhode Island was the final prodding I needed. It was time to actually name and label and date as many of the digital images as possible and fit them to their “proper owners” on the family tree. Every trip to far flung relatives meant I gained more scanned copies of old photos or digital images I made of them with my camera. Needless to say there is not a photo for all of the twelve hundred plus people but it felt like double that number as I have been working on them diligently for over a month using every spare moment. For some family members it meant cropping their face out of a group photo. For still others it meant dating them through many photos showing them as they changed over the years of their lives. It also meant labeling all the digital images of the villages and towns and churches and schools and even the old family homes when possible. There are even photos of the streets where family members lived over 200 years ago. I may not be able to prove which house belonged to them but thanks to information on birth certificates I was able to ascertain streets!
So this brings me to today’s treasure chest moment. My treasure chest has become my laptop. Everywhere I go it comes along for the trip. Blessed with a 6 hour battery life, I can steal many moments no matter where I am to work on the photo project. My laptop wallpaper is a replica of an antique print of the family village in Italy. Somehow I find that relaxing as I flip through files and folders saved across my desktop. As I have worked I also made certain to save frequent updates to my portable hard drive. At this point although I am not finished I have also burned CDs to send home to Italy with our nephew and to mail to Rhode Island to another cousin! Let me use this opportunity to once again admonish you all to make backups of all your work. If my laptop crashes, I would be one unhappy woman to have lost all of my hard work! It is not enough to save work only for myself. If a hurricane or other natural disaster were to destroy our home, I would risk losing all of my research. Knowing that copies have been sent to reside with other family members is double insurance against such a loss!
Tags: ancestors, famiglia, family, family history, Family History Center, family research, filing, genealogy, organizing
This past week I told about losing track of a source document on a family member. Being rather detail oriented about my research, this was a disconcerting issue to resolve. I maintain separate databases on each family line in addition to the combination file tracing the entire family. Each database is backed up and saved to avoid losing information in case one file becomes corrupted. Everything is backed up to an external hard drive every session as well as new discs burned and saved every month. Computers are wonderful time savers when they work but horrible when they fail. A contingency plan is not something just for a business but also necessary for anyone who depends on computers for their research work. Having these safeguards in place meant my recovery was only a matter of a couple hours to find my missing work instead of redoing years of family research. I knew that a recent upgrade in software was partially to blame for the missing documentation. Somewhere along the way I lost the physical piece of paper also. Fortunately I was able to narrow my searching to a specific microfilm to go back to in order to again print out documentation.
I keep Pedigree sheets on each family member. Although these are easily printed out from most software programs, I enjoy filling my out by hand. Information included puts as much information as known on each member. Most important is that each is color coded. My basic research started with my husband’s grandfather. As the tree then branched, grandpa’s maternal and paternal lines are both color coded. The male line is blue and the maternal line is yellow. All subsequent Pedigree sheets are printed on color paper to match those codes. This makes it so easy to know where each goes. I keep notebook binders with the Pedigree sheets to take along when I am working on research. Grandpa’s wife and the in-laws are color coded in different colors to track their family lines. By the time these lines go back a few generations, we begin to deal with 16 surnames to follow. Not being able to differentiate would become overwhelming! If preferred these lines can again be branched off into separate files that are assigned their own color codes to follow. As I file each sheet in the notebook, I use index tabs to notate the family surnames. It is easy at a glance to then find appropriate surname as I work on a line.
In addition to the notebook system I also make a manila file folder for each surname. The main surnames are color coded to match the notebook information. The surnames and sources are written on the front of each folder. All scraps of paper whenever I write notes are slid into the appropriate folder. That way nothing is lost until I have a chance to go back and research or document those scraps of notes. I can easily save information I might want later but not have to spend time on sorting it all immediately. This is especially true if also following collateral lines and not just the main branches. I often run across bits of information that I cannot immediately tie into family but do not want to lose track of until later. These folders each hold that information safely until I am ready. While researching online or at the FHL, if a familiar surname is run across, I simply print out the information. Internet URLs are printed on the bottom of the pages and I write in the proper information on the bottom of any certificates I print off of the FHL microfilms. These are slipped into the proper manila surname folders until I know what family they directly tie into. Then they will be rearranged into the proper permanent notebooks. Certificates are slipped into plastic sleeves to keep intact.
I won’t discuss what format to use to document your sources. There are books written on the subject and each proprietary software has templates to use. I will however warn you to document the sources. I document my sources not only on the computer but also on the Pedigree sheets and Family Groups sheets. Especially important is to document the microfilm numbers and complete dates. Even if you lose a piece of paper, those sources will allow you to replace what was lost. If done from the beginning, keeping track of the sources will be habit. It is a bit more difficult if you need to go back a year or two into research to find those sources but even that will be worth the time spent. After six years of research the paternal line along of my husband’s family is over 800 people strong – all thoroughly documented so I am not chasing someone else’s family. I should mention here that all of my in-laws are overseas. Yet all of the research to date has been done here stateside. Documenting and good organization have made this possible. Often information has been passed to me that others feel blend or merge with this family that I find does not. The first names are often repeated in a generational naming pattern and it would be horrendous to straighten out if the wrong information was merged into the files without proving who belongs to whom. By having names and dates documented, it is easier to verify if someone is a direct relative than if no sources had been kept track of.
All of this may sound time consuming and overwhelming. It is much easier to set up and not as frightening once you begin. The initial set up took only two or three hours to make the folders and notebooks with index tabs labeled with surnames. Once set up, it takes only a minute or two to add a new surname to the front of a folder or to make a new index tab for a notebook section. By having it done, my free time is not wasted looking for a surname or a piece of scrap paper. Instead even only 30 minutes of free time can be time spent researching instead of looking for notes and lost papers.
Tags: ancestors, famiglia, family history, family research, filing, genealogy, organizing, research
My next one or two posts deal with some tips to being organized. That will make them a bit lengthier but hopefully worth the reading. If followed most of these tips will save you a lot of time when you research your family tree. Being organized and methodical helps accomplish the research rather than wasting time searching through old work. The further your tree spans back, and the more surnames found, the more important being organized means. All of this will take one afternoon or evening to sort and set up but you will be happy when finished. There will be no more hunting through envelopes, looking behind cabinets, or clearing through a messy drawer or desktop looking for a scrap of paper.